A staff member's day, by text
Each morning Deacon calls or texts every staff member with their plan: their tasks, what's on their calendar, and any follow-ups waiting on them. Through the day they text back like they would to a coworker.
An example conversation. Names are made up.
At the end of the day Deacon checks in on what got done, so the record stays current without anyone filling out a report.
The pastor's weekly view
The pastor sees one running thread of every call and text with the team, plus each staff member's hours, tasks done and anything overdue for the week. A daily note goes out to the whole team from one message, and Deacon quietly flags anyone who seems stretched thin or has gone quiet, so the pastor can check in with them personally.
What it covers
Tasks and follow-ups
Add, assign, move and check off tasks by text. Planning Center follow-ups land in each person's plan and are marked complete in Planning Center when they're done.
Calendars
Two-way sync with the calendars your staff already use, with conflict warnings, reminders, and meeting scheduling that finds a time and books it.
Schedules and timesheets
Each staff member sets their working days and hours once. Deacon confirms the day instead of asking every morning, and logs the hours actually worked.
Meetings into tasks
Send Deacon into a staff meeting. It writes the recap, turns follow-ups into tasks, and flags the loose ends nobody was assigned. Need an agenda? Get the free template.
Email with approval
Each staff member chooses what Deacon may do with their email. It can draft replies, but nothing sends until they approve it.
Works with Planning Center
MyDeacon connects to Planning Center and works alongside it. See how it works with Planning Center.
Why not a general project management tool?
Tools like Asana, Trello or ClickUp are good software, and they suit teams who open them every day. If your staff already lives in one, keep it.
Many church teams don't work that way. Part-time staff, worship leaders and ministry directors spend their week with people, not at a desk. A task board they don't open becomes one more thing the pastor has to chase. MyDeacon is built for those teams: the plan comes to each person by text or call, and what they finish is recorded from their replies.
What MyDeacon is not
- It isn't a church management system. Your members, giving and check-ins stay in Planning Center.
- It doesn't text your congregation. It works with your staff.
- It doesn't replace pastoral judgment. It carries the coordination so people have more time for ministry.
Questions
Do my staff need to download an app?
No. MyDeacon works over regular text messages and phone calls. Anyone who wants a fuller view can add the free MyDeacon app to their phone's home screen from app.mydeacon.com/install.
Will Deacon send anything on its own?
No. Deacon drafts replies and lines up actions, but nothing sends without a staff member approving it first.
How much does it cost?
$79 a month covers your first 4 staff, then $10 for each additional staffer. Every plan includes 1,200 AI text and phone credits and 50 GB of storage. Start with a 30-day free trial: add a card at signup, nothing is charged until the trial ends, and you can cancel anytime.
Is our church's information private?
Yes. Each church's data is kept separate from every other church's, staff are verified before Deacon acts on a request, and nothing goes out externally without approval.